HR Coordinator / Office Manager Job

​Primary location: San Rafael, California 
Relocation offered: No 
Employment status: Full-Time 
Travel: <10% 
Non-compete: No 

The estimated base salary range for this role is $78,000 to $87,000 per year.  Individual pay is based upon location, skills and expertise, experience and other relevant factors

​What does it mean to work at BŌK Modern, a subsidiary of Armstrong World Industries?

It means being immersed in a supportive culture that recognizes you as a key player in Armstrong's future. We are a large company with a local feel, where you will get to know and collaborate with leadership and your colleagues across the company.

By joining us, you'll have the opportunity to make the most of your potential. Alongside a competitive remuneration package, you will receive:

Standard benefit package offerings: medical, dental, prescription drugs, life insurance
Vacation and sick time

BŌK Modern is an architectural metal systems company based in downtown San Rafael, operated by architects and industrial/product designers. Our products are contemporary and cutting edge. We are looking for someone who is interested in being part of a fast-growing company that is set to become a leader in the architectural metal industry.  The Office Manager/HR Coordinator performs HR administrative duties, and provides general office support and plays a critical role in ensuring the smooth day-to-day operation of the company. This position supports office operations, financial administration, human resources coordination, and regulatory compliance, allowing the studio and teams to focus on delivering a high-quality product. The ideal candidate is comfortable wearing multiple hats and has experience supporting an A/E/C professional services company. 

What’s in it for you!

• Gain hands-on experience across HR, office operations, and business administration
• Make a real impact by keeping people, projects, and the studio running smoothly
• Build your skills within an A/E/C professional services environment

What You’ll Do

Human Resources & People Operations

• Maintains non-exempt salary employee attendance records and time sheets. Notifies corporate HR Manager and Manager on policy non-compliance issues.
• Maintains exempt salary employee pay records, SWEP, compensation time reports and ensures compliance to company policy and accuracy of pay.
• Creates, submits and maintains salary and hourly employee profiles/job/pay changes.
• Serves as a point of contact to employees with HR related inquiries.

• Assists with employee relations and charitable/community service projects.
• Prepares and sends out letters to charities that receive annual contributions; meet, as needed, to review requests by charitable organizations in the community.

• Manages office-wide communications via bulletin boards, e-mail and other electronic communication systems.  Maintains California HR guidelines at public spaces in the office.
• Supports corporate talent acquisition with staffing process, coordinating interviews, and coordinating background check/drug screens/pre-employment physicals.

• Support hiring, onboarding, and offboarding processes in compliance with California labor laws.

• Purchases gift cards and maintains records for office-wide recognition program for Level I and Level II awards.
• Coordinates with independent contractors for timesheet for payroll.
• Updates the studio vacation balance in SharePoint for the Creative Project Managers for approval on vacation for their teams.
• Maintains digital and paper employee files.
• Maintains, researches, and handles contracts on new or renewal insurance (i.e., business, health, etc.).
• Completes insurance audits at the end of the policy period.

Office Management & Studio Operations

• Manages contract services of outside firm for maintaining Grounds Maintenance; ensures payment.
• Directs activities of housekeeping personnel.
• Arranges travel and processes travel expense reports for the BOK Founders, General Manager, and specified staff members. 
• Assists managers with proper completion, submission and approval of expense reports.
• Coordinates and approves travel with remote workers (i.e., airfare, rental car, and lodging).
• Support compliance with Cal/OSHA requirements, including maintaining Injury and Illness Prevention Program (IIPP) documentation as applicable
• Coordinate office schedules, calendars, and internal communications
• Maintains inventory of office supplies and other general plant supplies.
• Oversee product sample library, including managing inventory, organizing, and shipping samples to clients.
• Coordinates office celebrations, lunches, and other office related events.
• Maintain business compliance (ie business registration, state filings, etc).
• Coordinate renewals of professional liability, general liability, and workers’ compensation insurance, business licenses and registration.
• Maintains and updates the NDAs and manufacturing Agreements.
• Inputs and maintains project pre-lien, bonds, and lien information.
• Provide administrative support for project documentation and quality control as needed.

What will make you successful

• Ability to prioritize and multi-task for maximum efficiency without sacrificing accuracy.  

• Good written and verbal communication skills in English. 

• Excellent organizational and time management skills with an ability to prioritize tasks.
• Proficiency using computers and software. 

• Proficiency with MS Office Suite and general computer functions. 

• Highly organized, proactive, and dependable
• Comfortable managing multiple priorities independently
• Discreet and professional with sensitive financial and personnel information
• Collaborative, service-oriented mindset with strong follow-through

Qualifications

• High school graduate or General Education Degree (GED) required. Bachelor's degree preferred.

• Experience in general office management, operations, or administrative roles, a plus.

• Experience supporting an A/E/C professional services company or creative studio preferred.

Why should you join BŌK Modern., a subsidiary of Armstrong World Industries?

BŌK Modern is an architectural metal systems company based in San Rafael, operated by architects and industrial/product designers. We specialize in ultra-modern architectural metal systems for balcony guardrails, stair guardrails, wall screens, canopies and fencing among multiple other solutions. You will be participating in a wide variety of national and international landmark projects. Our projects are primarily for the multi-residential, educational, and commercial construction industries.

Our products are contemporary and cutting edge. We are looking for someone who is interested in being part of a fast-growing company that is set to become a leader in the architectural metal industry. Our clients are architects, interior designers, and major construction companies nationwide.

For more than 160 years, we have built our business on trust and integrity. It set us apart then, and it sets us apart now, along with our ability to collaborate with and innovate for the people we're here to serve - our customers, our shareholders, our communities and our employees.

We are committed to developing new and sustainable ceiling solutions, with design and performance possibilities that make a positive difference in spaces where we live, work, learn, heal and play. It's an exciting, rewarding business to be in, and we're committed to continue to grow and prosper for the benefit of all of our stakeholders. We hope you join us.

Our Sustainability Ambition

"Bringing our Purpose to Life" - lead a transformation in the design and building of spaces fit for today and tomorrow.
We are committed to:
•    Engaging a diverse, purpose-driven workforce;
•    Transforming buildings from structures that shelter into structures that serve and preserve the health and well-being of people and planet;
•    Pursuing sustainable, innovative solutions for spaces where we live, work, learn heal and play;
•    Being a catalyst for change with all of our stakeholders; and
•    Making a positive difference in the environments and communities we impact.

About the location (San Rafael, CA)
San Rafael is a city located in the North Bay region of San Francisco Bay Area. San Rafael is at the center of things. The oldest, largest, and most culturally diverse city in Marin also enjoys the best weather. San Rafael is a lively business cultural center located in an area of natural beauty. It is a lively blend of Victorian buildings, restaurants, coffee shops, unique retailers-from books and furniture to clothing, art, jewelry, and collectibles.  Downtown features year-round Art films and festivals.  San Rafael is a place where culture, business, and fun coexist, and thanks to its central setting, natural beauty is never far away.

BŌK Modern, a subsidiary of Armstrong World Industries, is committed to providing an environment free of discrimination and harassment on the applicable prohibited grounds under applicable human rights legislation, where individuals are treated with respect, have equal opportunities in accordance with applicable human rights legislation, and can contribute meaningfully in the workplace once employed.

Come and build your future with us and apply today!

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